Satisfactory Academic Progress (SAP) Policy for Financial Aid
All students receiving federal, state or institutional financial aid must maintain satisfactory academic progress to remain eligible for financial aid funding. Satisfactory academic progress is evaluated for all financial aid recipients at the end of each quarter of enrollment. The Financial Aid Satisfactory Academic Progress Policy applies to all quarters of enrollment at CBC, regardless of how tuition is paid, and is based on two standard measures: Qualitative (grade-based) and Quantitative (time-based).
Qualitative Measures of Academic Progress: Grades/GPA
A student is maintaining “qualitative” academic progress by maintaining a Cumulative GPA of 2.0 or higher at the end of each quarter of attendance.
Quantitative Measures of Academic Progress: Completion of Credits
A student is maintaining “quantitative” academic progress by passing all classes during each quarter of attendance, by achieving degree completion within the maximum allowed timeframe and by maintaining at least 67 percent Pace of Progression.
To maintain federal and institutional financial aid eligibility students must earn their degree program within 150 percent of the number of credits required for degree completion. For example, a student must complete a 90 credit degree program within 135 attempted credits (90 X 150%).
All attempted (those passed and not passed) college level courses (100-level and above) are calculated into the 150 percent timeframe allowed for financial aid eligibility through degree completion. Transfer credits that apply toward the student’s degree/program are included in the maximum timeframe calculation as both "attempted" and "earned" credits.
- A maximum of 45 credits of remedial/preparatory coursework (often below 100-level) will be eligible for financial aid.
- A student who completes a two-year degree program within the required timeframe may receive financial aid for a second two-year degree program or a BAS degree program, but may be required to provide and follow an academic plan.
Pace of Progression
In order to achieve degree completion within the maximum timeframe, students must ensure they are passing at least 67 percent of all attempted credits cumulatively. Cumulative attempted credits include all college level credits, all remedial credits and all transfer credits that apply to the student’s program of study.
- Pace of Progression = all credits "earned" with passing grades divided by all "attempted" credits (credits with passing grades plus all credits with non-passing grades).
- Passing grades = 1.0 – 4.0 and P grades.
- Non-passing grades = 0.0, I, N, W and Z grades.
Financial Aid Warning
Students who do not meet certain qualitative or quantitative standards may be placed in a warning status for one quarter. The student continues to be eligible for financial aid during the warning quarter but at the end of the warning quarter must be meeting all measures of satisfactory academic progress (credit completion, cumulative GPA and Pace of Progression). The warning status occurs after the first quarter in which:
- The student’s cumulative GPA falls below 2.0, but is at or above 1.0.
- The student did not pass 100 percent, but did pass at least 50 percent of the credits required for their enrollment level (full-time = 6-11 credits; ¾ time = 5-8 credits, ½ time = 3-5 credits; < ½ time = 1+ credits).
Financial Aid Suspension
A student’s financial aid eligibility is suspended, and the student is no longer eligible for financial aid, as a result of any of the following outcomes at the end of a quarterly evaluation:
- While on Warning: cumulative GPA is still below 2.0.
- While on Warning: did not pass all attempted quarterly credits.
- Pace of Progression is below 67 percent.
- Cumulative GPA drops below 1.0.
- Student earns less than 50 percent of the credits required for their enrollment level (full-time = < 6 credits; ¾ time = < 5 credits; ½ time = < 3 credits; < ½ time = < 1 credit).
- Student cannot earn degree within 150 percent of the length of the program.
- After six, or more, quarters of attendance the student’s cumulative GPA is below 2.0.
Reinstatement of Financial Aid Eligibility
If financial aid eligibility is suspended, a student may qualify to have their financial aid reinstated by completing enough credits (minimum of one five credit class) without financial aid to satisfy all satisfactory academic requirements (quarterly credit completion, cumulative GPA and Pace of Progression). Additionally, students who seek reinstatement this way must, at a minimum, complete and pass every class attempted and earn at least a 2.0 quarterly GPA.
Petitions for Reinstatement of Financial Aid
If financial aid eligibility is suspended but the unsatisfactory academic progress was the result of an unanticipated circumstance or personal emergency that prevented the student from being academically successful, the student may submit a Satisfactory Progress Petition to be considered for reinstatement.
- Students may petition for financial aid reinstatement only twice while working on an associate’s degree.
- Students enrolled in a BAS program are allowed no more than two petitions for reinstatement regardless of the number of petitions they may have submitted while enrolled in an associate’s degree program.
- If financial aid eligibility is suspended due to not being able to complete a degree within the maximum timeframe (150 percent) the student may also petition for an extension of their timeframe to finish the degree: Extension of Timeframe Petition. (Students cannot petition to have more than 45 remedial/preparatory credits paid by financial aid.)
- If financial aid eligibility is suspended due to cumulative GPA being below 2.0 after six or more quarters of attendance at CBC, the student is NOT eligible to petition. Eligibility can only be reinstated once the student has completed enough credits, without financial aid, to bring the cumulative GPA up to 2.0.
Financial Aid Probation & Academic Plan
If a suspended student submits a petition for financial aid reinstatement and the petition is approved, the student will be placed on Probation for one quarter or on an Academic Plan for multiple quarters. If the student will be able to meet all standards of academic progress by the end of the next quarter of attendance, the Probation will last for one quarter. If the student will not be able to meet all standards of academic progress by the end of the next quarter of attendance, the student will be on an Academic Plan for the number of quarters required to be able to meet all standards. The student’s academic progress will be evaluated at the end of each quarter while on Probation or Academic Plan.
Important Additional Information
The following information is essential for all financial aid recipients to read and understand:
- Changing Enrollment Level: Financial aid recipients must maintain their enrollment level (Full-time (12+ credits),
¾ time (9-11 credits), ½ time (6-8 credits) or < ½ time (1-5 credits)) as of the fifth
instructional day for Fall, Winter and Spring Quarters and the third instructional
day for Summer Quarter.
- Dropping classes/credits before these dates may result in the student owing a repayment of financial aid because their awards must be prorated/reduced to match their new enrollment level.
- Dropping classes/credits after these dates will be subject to the satisfactory academic progress measures described above.
- Dropping/withdrawing from all classes/credits may result in the student owing all or a part of the financial aid they were awarded that quarter. For more information please refer to the CBC’s Withdrawal and Return of Funds Policy.
- Dropping/Withdrawing from a class(es): Students should contact CBC Financial Aid prior to dropping or withdrawing from classes to receive guidance about how such action will affect their financial aid eligibility.
- Grade Changes: If the grade for a class(es) is changed and the result increases the number of credits earned and/or the GPA, the student should contact CBC Financial Aid to see if it affects their satisfactory academic progress.
- Repeating a Class(es): Financial aid funding may be awarded for only one repeat of a previously passed course or until a previously failed course is passed. All repeated courses, however, will be counted toward attempted credits and may result in failure to meet the Pace of Progression requirements. The highest grade earned will be used in the cumulative GPA calculation.
- Academic/Grade Forgiveness: Student financial aid regulations do not accept academic forgiveness/amnesty even though CBC has such a policy.
- Policy Changes: Financial aid programs, policies and procedures are subject to change in order to comply with federal and state legislation and required regulations.