Return of Financial Aid Funds Policy
Student financial aid recipients who officially or unofficially withdraw before completing
the quarter of enrollment will owe a repayment of unearned federal Title IV or state
financial aid funds. Financial aid is considered to be fully earned when a student
attends, or otherwise academically participates in, one or more enrolled classes for
at least 60 percent of the quarter for federal Title IV aid and 50 percent for state
aid. If a student ceases attendance or participation in all classes prior to the 60
percent or 50 percent point in the quarter, the Financial Aid Office will calculate,
using federal and state pro rata schedules respectively, how much aid was earned vs.
unearned. The unearned portions of aid must be returned and the student will be notified
regarding any repayment owed.
Financial aid recipients who do not officially withdraw and earn zero credits with
a 0.0 grade point average will be assumed to have unofficially withdrawn. Instructors
will provide the student’s estimated last date of attendance when posting a 0.0 grade.
If none of the student’s estimated last dates of attendance exceed the 60 percent
(federal) or 50 percent (state) timeframe for the quarter, then the return of funds
calculation will be performed using the midpoint of the quarter as the last date of
The order of the return of funds is as follows for federal Title IV aid: Direct Unsubsidized
Loan, Direct Subsidized Loan, Direct Parent PLUS Loan, Pell Grant, Supplemental Educational
Opportunity Grant (SEOG), other Title IV assistance. A separate calculation following
similar logic is done for state aid (WA State Need Grant and College Bound Scholarship).
The CBC Tuition Refund Policy will apply if you officially withdraw before completing
your quarter of attendance.