Return of Financial Aid Funds Policy
Federal Financial Aid (Title IV) Repayments
Students who are recipients of federal financial aid and who officially or unofficially
withdraw before completing the quarter of enrollment will owe a repayment of unearned
federal Title IV funds. Federal financial aid is considered to be fully earned when
a student attends, or otherwise academically participates in, one or more enrolled
classes for at least 60 percent of the quarter. If a student ceases attendance or
participation in all classes prior to the 60 percent point in the quarter, the Financial
Aid Office will calculate, using federal pro rata schedules, how much aid was earned
vs. unearned. The unearned portions of aid must be returned and the student will be
notified regarding any repayment owed.
Federal financial aid recipients who do not officially withdraw and earn zero credits
with a 0.0 grade point average will be assumed to have unofficially withdrawn. Instructors
will provide the student’s estimated last date of attendance when posting a 0.0 grade.
If none of the student’s estimated last dates of attendance exceed the 60 percent
timeframe for the quarter, then the return of funds calculation will be performed
using the midpoint of the quarter as the last date of attendance.
The order of the return of funds is as follows: Direct Unsubsidized Loan, Direct Subsidized
Loan, Direct Parent PLUS Loan, Pell Grant, Supplemental Educational Opportunity Grant
(SEOG), other Title IV assistance.
The CBC Tuition Refund Policy will apply if you officially withdraw before completing
your quarter of attendance.
WA State Financial Aid Repayments
Students who are recipients of WA State financial aid (WA College Grant and College
Bound Scholarship) and who fail to attend classes, who withdraw or drop all classes
prior to the start of the quarter, fail to commence attendance in all classes for
which their enrollment level/award amount are based on or who receive funding based
on fraudulent information will be required to repay 100% of the funds received.
Students who fail to commence attendance in one or more classes for which their enrollment
level/award amount is based will have their state aid eligibility recalculated to
match their enrollment level for the classes they attended and will be required to
repay the difference between the original award and the new award amount. Students
who increase their enrollment level throughout the quarter (by adding classes) may
be eligible for an increase to their state aid award based on the new enrollment level.
Students who commence attendance/participation in all enrolled classes and then make
enrollment adjustments (adding or dropping/withdrawing from classes) after disbursement
and after the start of the quarter will be subject to completion of Satisfactory Academic Progress requirements.