Petition for Exception to Deadline

Tuition, Fees and/or Withdrawal

The Petition for Exception to Deadline (PED) is a formal request for an exception to a published College policy. It can be approved only when the circumstance for the request is due to illness, death of an immediate family member, military service or hardship. The PED must be accompanied by appropriate documentation to support the circumstance to be considered.

It is the student’s responsibility to follow the PED procedure guidelines to:

  • submit the PED no later than one quarter following the quarter in question
  • type all statements and information into the PED form
  • clearly communicate the grounds for the petition in the Personal Statement section of the PED
  • provide the appropriate documentation as described in the Exception Category of the PED

A response will be issued via your CBC student email address within 15 instructional days. Students must have an established CBC student email account before submitting the petition.

Note that refunds for federal financial aid recipients are calculated according to federal regulations. Please consult with Hawk Central for additional information prior to completing the PED.

View the Petition

Frequently Asked Questions

All exception requests must be received no later than one quarter following the quarter in question.
A response will be issued within 15 instructional days of the request.
Yes. Documentation must accompany your PED. The appropriate documentation must support the extenuating circumstance and the timeline during which the situation occurred. Each category requires specific documentation as described in the Exception Category of the PED.
Your petition will be denied; however, you may appeal the decision if additional information to support the case is submitted. Only one appeal will be accepted.
Yes. The PED is a fillable PDF form that must be typed. If your petition is handwritten, you will be notified that it is incomplete and have one opportunity to resubmit a typed petition within 10 instructional days.
It is important to explain with sufficient detail why you are requesting an exception to the College’s deadline, including the timeframe of the extenuating circumstance. Your statement must reference the documentation you attach to the PED form. The personal statement must fit in the space provided. Additional statements attached on a separate piece of paper due to space limitations will not be considered.
Medical records will not be accepted. Refer to the “Exception Categories” of the PED for further details.
Other documentation may be allowed. Refer to the “Exception Categories” of the PED for further details.
A spouse, son, daughter, foster child, grandchild, sister, brother, father, mother, grandparent, guardian or ward. Refer to the “Exception Categories” of the PED for further details.
Incapacitating injury or illness to yourself or of an immediate family member. Refer to the “Exception Categories” of the PED for further details.
A significant and unanticipated personal emergency/circumstance beyond the control of the Petitioner. Refer to the “Exception Categories” of the PED for further details.
Yes, however, your transcript is a permanent record of courses you have taken and the grades submitted by instructors. Therefore, the Registrar may consult with the instructor and/or the dean of the division who submitted the grade prior to making a transcript change.
No. Regardless of debt owed to the college, a determination will be made within 15 instructional days.
Refunds for Federal Financial Aid recipients are calculated according to federal regulations. You are encouraged to visit with Hawk Central to determine if your Financial Aid will be affected.

A PED request must be submitted no later than one quarter following the end of the quarter which you are contesting. Additionally, you must be able to provide documentation to substantiate the extenuating circumstances to justify approval of your PED request. If both of these requirements are not met, you would not be eligible to submit a PED.

However, you may be eligible to submit a Satisfactory Academic Progress petition to regain Financial Aid eligibility. For more information, please visit Hawk Central or call Financial Aid at 509-542-5504.

No. The Registrar does not have the authority to withdraw a student or change a grade when the request is based on a faculty complaint. Students are advised to use the Student Complaint Process.
Yes. You will need to provide your CBC email address for security purposes. The Registrar will not only send the PED response via your CBC student email, but may wish to contact you with further questions that could assist in making a determination.
To facilitate timely notification of the decision, a response will be sent via your CBC email account within 15 instructional days.
Please create your student email, login, self-reset your password, or visit the Student Help Desk for assistance. Under FERPA compliance, the Registrar is unable to send correspondence to any outside email account.

contact

  • Phone:509-547-0511

  • Address:2600 N. 20th Ave., Pasco, WA 99301

Students walking around CBC's Pasco campus