The College expects that students who receive services for which a financial obligation is incurred will exercise responsibility in meeting those obligations as stated in WAC 132S-90-020(12). Appropriate college staff are empowered to act in accordance with regularly adopted procedures to carry out the intent of this regulation, and if necessary to initiate legal action to ensure that collection matters are brought to a timely and satisfactory conclusion.
To the extent permitted by law, in response to a student or former student’s failure to pay a debit owed to the college, the college may:
(a) Initiate collection action;
(b) Make collections from funds received from or on behalf of a student;
(c) Deny or withhold admission to or registration with the college, conferral of degrees or certificates, and/or issuance of academic transcripts;
(d) Refer the matter for discipline under chapter 132S-100 WAC;
(e) Deny any other provisions or other services, including refunds.
When a student requests an informal appeal of an outstanding college debt before the Debt Review Committee, a Debt Review Petition must be submitted which clearly states the error(s) that occurred and/or the extenuating circumstance or situation that justifies a refund or a reduction in an outstanding account balance. The petition must be accompanied by documentation or proof in support of the appeal.
Submit the Debt Review Petition and documentation to the Office of the President (firstname.lastname@example.org) regarding Debt Review within twenty-one days from the date on the outstanding debt notification letter and seven days prior to the next Debt Review Committee meeting. The Debt Review Committee meets two times per month and the student may request to appear and present the facts or matters. The Debt Review Committee will render a decision in writing within five business days of the hearing or review.
Upon receipt of a request for services where there is an outstanding debt owed to the college from the requesting person, the college shall notify the student by the most expedient means that the services will not be provided since there is an outstanding debt, and further that until that debt is satisfied, no such services will be provided to the student. The notice shall include a statement that a student has a right to an informal appeal before the Debt Review Committee if they believe that no debt is owed.
The notice shall state that the request for the informal appeal must be made to the President within twenty-one days from the date of notification. The informal appeal request must be in writing and must clearly state error(s) in fact or matter(s) in extenuation or mitigation which justifies the informal appeal.
The request to review an outstanding debt may be for an in-person presentation of the informal appeal before the Debt Review Committee or a submission of a written appeal.
The informal appeal process excludes parking citation appeals heard by the Citation Review Committee (basis for parking citation) or those waived by untimely filing, but includes appeals before the Debt Review Committee on whether the debt(s) for parking citation(s) are owed.
The Debt Review Committee will render a decision in writing within five business days of the hearing or review. If the outstanding debt is found to be owed by the student involved, services shall not be provided until the debt is paid or otherwise resolved. If the outstanding debt, and any resulting action taken under WAC 132S-90-070, is found to be an institutional error, steps will be taken to lift the restriction on services.
If the decision made by the Debt Review Committee is not satisfactory to the student, he or she may file a formal appeal through the brief adjudicative process in chapter 132S-20 WAC.
If a student is dissatisfied with the decision made by the Debt Review Committee, the student may proceed with a formal written appeal no later than 10 business days from the date of the Debt Review Committee determination. Upon receipt by the President of a timely request for a formal appeal, the President or designee will designate three staff members and/or student(s) to a committee for the purpose of hearing or reviewing the informal appeal, depending on the request. The committee will render a decision in writing within five business days of the review.
If the decision made by the Debt Review Committee is not satisfactory to the student, he or she may file a formal appeal through the brief adjudicative process.
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